Logged at intake
A batch is created when stock is received - variety, grade, bunch or stem count, supplier and received date. The freshness clock starts there, not at first sale.
Bench freshness
Every batch keeps its own clock.
Perishable stock is not one number. Florocia tracks each intake separately, measures it against the vase life of that variety, and tells you what is about to stop being sellable while you can still do something about it.
BatchLeft
Roses / Naomi RedReceived Mon / 64 bunches6d
Roses / AvalancheReceived Wed / 28 bunches7d
Lilies / Oriental WhiteReceived Sat / 22 bunches2d
Gerbera / MixedReceived Sun / 36 stems2d
Tuberose / LocalReceived Fri / 14 bunches1d
Eucalyptus / Baby BlueReceived Thu / 16 bunches12d
How tracking works
From the van to the flag, in four steps.
Nothing here asks for a stock count at the end of the day. The record is built as the work happens.
Measured against its own window
Each variety carries a vase-life profile. Remaining window is calculated per batch, so two deliveries of the same flower never share one average.
Drawn down as orders build
Stems committed to an arrangement leave the open pool immediately, which keeps the available count honest when three orders land at once.
Flagged before it is a loss
When a batch crosses into the watch zone it moves to the top of the bench view with the quantity still open and the uses it suits.
Per stock category
A rose and a ribbon do not need the same rules.
Freshness logic is applied by category, so short-window stock gets the attention and hard goods stay quietly on reorder points.
| Category | Typical window | How it is tracked |
|---|---|---|
| Cut flowers | Four to twelve days | Graded by variety and stem quality. Vase life profiles per variety, adjusted for cold-chain handling at intake. |
| Foliage and fillers | Ten to twenty days | Longer windows, tracked separately so filler shortages never hide behind a healthy flower count. |
| Potted and live plants | Weeks to months | Condition checks rather than a decay curve, with watering and repotting intervals on the same calendar. |
| Gifting perishables | Two to seven days | Chocolates, patisserie and fruit components carry their own best-before dates inside hamper builds. |
| Dry and hard goods | Not time bound | Vases, ribbon, boxes and cards tracked on reorder points instead of freshness, in the same stock view. |
Windows are a guide, not a verdict
Vase-life profiles are starting points you can tune per variety and per supplier. A grower who consistently delivers a longer-lasting stem should be reflected in your numbers, and after a few weeks of your own data, is.
Zones you can read across the room
Fresh, nearing window and use today. Three states, consistent colours, used everywhere stock freshness appears in the platform.
Intake that takes a minute
Repeat suppliers and standing varieties are pre-filled. Logging a delivery is confirming counts, not typing a catalogue.
Write-off reporting that holds up
Because every loss is tied to a batch, a received date and an action taken, the weekly wastage number finally has an explanation behind it.
Bench docket No. 0438Prepared for your workroom / freshness, demand, delivery
Start with one week of intake records.
That is usually enough to see where the losses are concentrated. Sign up and load a week, or walk through it with us first.
What gets set up
Varieties profiledwith your vase life
Batches loggedper delivery
Zones configuredfresh / watch / today
Write-off reportfrom week one
Nothing wilts unsold